Office/Staff (Planning & External) – I.K. Gujral Punjab Technical University Jalandhar

Office/Staff

Sr. No.	Name	Designation	Nature of Appointment : Regular/Manpower	Work / Task Assigned	Reporting Officer
1	Sh. Parvesh Aspal	Deputy Registrar	Regular		Dr. Yadwinder Singh Brar, Dean
2	Mr Gurpreet Singh	Clerk(PG)	Manpower	IQAC, International Student’s Brochure	Dr. Yadwinder Singh Brar, Dean
3	Mrs Seema Bhalla	Senior Assistant	Regular	MoUs, Started of Foreign 20 Universities, Course Mapping, Correspondence with College/Student/Universities Status of MoU/LOI/LOR, Processing of Salary Bill, Eligibility of student Application ICCR, Processing of Dak Files, Processing of Bills, Annual Report, Annual Administrative Report
4	Mr Jagdev Singh	Office Assistant	Regular	Dairy Dispatch & Distribution, Office File record keeping, Manpower Salary and Regular Salary, Dak e-office receipt, Store and Purchase, Processing of Bills & Furniture Physical Verification
5	Mr Prabhdeep Singh	Programmer	Manpower	MoUs, Course Mapping, Correspondence with College/Student/Universities Status of MoU/LOI/LOR, Departmental web content updation coordination, International Student link over University Portal, process, updation, Admission procedure, Eligibility check, Online processing of students
6	Mrs Parvinder Kaur	DEO	Manpower	Record keeping of International Collaborations
7	Mrs Navgeet Kaur	Clerk	Manpower	Maintenance of store & purchase and Office Furniture, stock entry, Meeting phone calls
8	Ms Sonia	Clerk	Manpower	Typing of Meeting Notice & reply of International Students query regarding admission through e-mail, any other typing work.
9	Mrs Kanta	Attendant	Regular	Tea, Coffee, water serving, etc
10	Mr Gurparkash Singh	Attendant	Manpower	Refreshment and tea coffee serving, etc
11	Mr Lovepreet Singh	Helper	Manpower	Refreshment and water tea, coffee service in all meetings

Functions of department

Planning Functions:
- Planning of University Main Campus/ Constituent campuses for administrative, financial, academic and other Infrastructure.
- Deal with all issues related to opening and smooth running of Constituent Campuses.
- Present and future planning related to University matters.
- Monitoring, evaluating and implementation of University Strategic Plans.
External Programmes Functions:
- Manage the International and Outreach Programmes and other collaborative programmes.
- Liaising with Embassies and Home Affairs Department regarding Immigration, legislation and Compliance.
- Assist students with immigration issues.
- Lay down guidelines for admission of foreign students to University Departments, Constituent Campuses and the institutions affiliated to the University.
- Counsel, coordinate and review admission of foreign students in the University Main Campus, Constituent Campuses.
- Admission of Foreign Students in Campus.
- Maintain liaison with Dean (Academics), Dean (Student welfare) as well as Directors of Constituent Campuses in regard to the welfare of Foreign Students.
- Maintain close liaison with the Indian Council and Cultural Relations (I.C.C.R) in regard to their programmes for the Foreign Students.
- Conduct seminars or trips to motivate the students for study abroad or outward exchange programmes.
- Collaboration and MoU’s with National and International University of higher learning and research.