Office/Staff (Planning & External) – I.K. Gujral Punjab Technical University Jalandhar

Office/Staff

Sr No.	Name	Designation	Nature of Appointment Regular / Manpower and Contact Number.	Work Assigned	Reporting Officer
1.	Er Sunil Kumar	Deputy Registrar	Regular 01822-282567	Overall functioning of department. Nodal officer NIRF, Nodal officer for NTC of NTA, International collaborations and Student, 100 Acres land project, IQAC, HoD GeM, Liaison officer, Strategic action plan, web content of department.	Dr. Satvir Singh Dean Associate
2.	Dr Sandeep Mehmi	Assistant Registrar	Regular 01822-282534	IQAC, MoUs, NIRF, Annual Report, International student Brochure, Annual Administrative Report	Dr. Satvir Singh Dean Associate
3.	Mr Sukhvir Singh Maan	Senior Assistant	Regular 01822-282504	Processing of Dak Files, Processing of bills, Processing of Salary Bill Eligibility of Student Application ICCR, NTC, Annual Report, NIRF, Annual Administrative Report	Er Sunil Kumar Deputy Registrar
4	Mr Prabhdeep Singh	Programmer	Manpower 88722-21200	NAAC data preparation, departmental web content updation coordination,
5	Mr Rajinder Kumar	Office Assistant	Regular	Dairy Dispatch, & Distribution, office file Record Keeping Manpower Salary, and Regular Salary dak e-office receipt. Punjabi typing work
6	Mrs Kanta	Attendant	Regular	Tea, Coffee, Water etc.
7	Mrs Seema Bhalla	Senior Assistant	Regular	MoUs, Started of Foreign 20 Universities, Course Mapping, Correspondence with College/Student/Universities Status of MoU/LOI/LOR	Dr Sandeep Mehmi Assistant Registrar
8	Mrs Parvinder Kaur	DEO	Manpower	Course Mapping, Correspondence with College/Student/Universities Status of MoU/LOI/LOR, and Maintenance of record MoUs
9	Mr Gurpreet Singh	Clerk	Manpower	IQAC followup, Fee Structure International Students, International Student’s Brochure. Help in NAAC data preparation.
10.	Mr Jagdev Singh	Office Assistant	Regular	Store and Purchase, Processing of Bills & Furniture Physical Verification
11	Mrs Navgeet Kaur	Clerk	Manpower	Maintenance of Store & purchase and Office Furniture, Stock Entry, and Record Keeping NAAC/IQAC, Meeting phone Calls
12	Ms Sonia	Clerk	Manpower	Type of Meeting Notice & reply of International Students through e-mail. Related Admission & Examination work, others typing work
13.	Mr Gurparkash Singh	Attendant	Manpower	Refreshment and tea coffee
14.	Mr Lovepreet Singh	Helper	Manpower	Refreshment and water tea coffee service in all Meetings

Functions of department

Planning Functions:
- Planning of University Main Campus/ Constituent campuses for administrative, financial, academic and other Infrastructure.
- Deal with all issues related to opening and smooth running of Constituent Campuses.
- Present and future planning related to University matters.
- Monitoring, evaluating and implementation of University Strategic Plans.
External Programmes Functions:
- Manage the International and Outreach Programmes and other collaborative programmes.
- Liaising with Embassies and Home Affairs Department regarding Immigration, legislation and Compliance.
- Assist students with immigration issues.
- Lay down guidelines for admission of foreign students to University Departments, Constituent Campuses and the institutions affiliated to the University.
- Counsel, coordinate and review admission of foreign students in the University Main Campus, Constituent Campuses.
- Admission of Foreign Students in Campus.
- Maintain liaison with Dean (Academics), Dean (Student welfare) as well as Directors of Constituent Campuses in regard to the welfare of Foreign Students.
- Maintain close liaison with the Indian Council and Cultural Relations (I.C.C.R) in regard to their programmes for the Foreign Students.
- Conduct seminars or trips to motivate the students for study abroad or outward exchange programmes.
- Collaboration and MoU’s with National and International University of higher learning and research.