Office/Staff (Planning & External) – I.K. Gujral Punjab Technical University Jalandhar

Office/Staff

Sr. No.	Name	Designation	Nature of Appointment : Regular/Manpower	Work / Task Assigned	Reporting Officer
1	Sh. Parvesh Aspal	Deputy Registrar	Regular		Dr. Yadwinder Singh Brar, Dean
2	Mrs Seema Bhalla	Senior Assistant	Regular	MoUs, Started of Foreign 20 Universities, Course Mapping, Correspondence with College/Student/Universities Status of MoU/LOI/LOR, Processing of Salary Bill, Eligibility of student Application ICCR, Processing of Dak Files, Processing of Bills, Annual Report, Annual Administrative Report	Dr. Yadwinder Singh Brar, Dean
3	Mr Jagdev Singh	Office Assistant	Regular	Dairy Dispatch & Distribution, Office File record keeping, Manpower Salary and Regular Salary, Dak e-office receipt, Store and Purchase, Processing of Bills & Furniture Physical Verification
4	Mr Prabhdeep Singh	Programmer	Manpower	MoUs, Course Mapping, Correspondence with College/Student/Universities Status of MoU/LOI/LOR, Departmental web content updation coordination, International Student link over University Portal, process, updation, Admission procedure, Eligibility check, Online processing of students
5	Mrs Parvinder Kaur	DEO	Manpower	Record keeping of International Collaborations
6	Mrs Navgeet Kaur	Clerk	Manpower	Maintenance of store & purchase and Office Furniture, stock entry, Meeting phone calls
7	Ms Sonia	Clerk	Manpower	Typing of Meeting Notice & reply of International Students query regarding admission through e-mail, any other typing work.
8	Mrs Kanta	Attendant	Regular	Tea, Coffee, water serving, etc
9	Mr Gurparkash Singh	Attendant	Manpower	Refreshment and tea coffee serving, etc
10	Mr Lovepreet Singh	Helper	Manpower	Refreshment and water tea, coffee service in all meetings

Functions of department

Planning Functions:
- Planning of University Main Campus/ Constituent campuses for administrative, financial, academic and other Infrastructure.
- Deal with all issues related to opening and smooth running of Constituent Campuses.
- Present and future planning related to University matters.
- Monitoring, evaluating and implementation of University Strategic Plans.
External Programmes Functions:
- Manage the International and Outreach Programmes and other collaborative programmes.
- Liaising with Embassies and Home Affairs Department regarding Immigration, legislation and Compliance.
- Assist students with immigration issues.
- Lay down guidelines for admission of foreign students to University Departments, Constituent Campuses and the institutions affiliated to the University.
- Counsel, coordinate and review admission of foreign students in the University Main Campus, Constituent Campuses.
- Admission of Foreign Students in Campus.
- Maintain liaison with Dean (Academics), Dean (Student welfare) as well as Directors of Constituent Campuses in regard to the welfare of Foreign Students.
- Maintain close liaison with the Indian Council and Cultural Relations (I.C.C.R) in regard to their programmes for the Foreign Students.
- Conduct seminars or trips to motivate the students for study abroad or outward exchange programmes.
- Collaboration and MoU’s with National and International University of higher learning and research.